Chaperones

Chaperone Signup and Guidelines

Before signing up as a chaperone, please read carefully the Chaperone Guidelines and Objectives and Methods of Chaperoning a PRYP Convention below. You will be asked at the end of the online application if you have read them and agree to them.

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Click here to download the below Guidelines & Objectives in a printable PDF format


Chaperone Guidelines: 2022 PRYP Convention

Be a Spiritual Role Model

Please read the Objectives and Methods of Chaperoning a PRYP Convention.  

Devotions

In all programs, discussions, and devotions, leaders and chaperones are to use only the KJV Bible translation.  All prayers should be reverent and respectful to our Heavenly Father. Lead nightly devotions in your room with your group. Encourage the young people to participate in devotions but don’t require it of them. No one should feel pressured.

Quiet Time

Quiet time varies from 10:30 pm – midnight depending on the day.  Please refer to your convention schedule for details on each day. Once quiet time begins, all conventioneers must remain in their rooms until breakfast.  Each chaperone is responsible for their group during this time and must ensure they are properly rested for the following day. Anyone found outside during quiet time may be reported to the discipline committee.

Convention Rules

Chaperones and conventioneers must abide by the convention rules.  These include your appearance, conduct, and the “No Smoking” rule. Chaperone t-shirts are not to be ripped or changed in anyway. You are to stay on the Camp Cedarmore grounds. You are expected to observe and report any misconduct.  Chaperones are not allowed to date conventioneers.

Discipline Committee

Chaperones are not expected to discipline conventioneers.  If you see or are aware of a problem, contact the discipline committee and they will handle it.  The committee composed of Faith PRC Steering Committee members and a Fed Board member will be determined prior to convention. 

Activities

Team Leaders and helpers will be assigned, but all the chaperones are expected to help with the activities and serve the conventioneers as needed. 

Enjoy your time with the Conventioneers!


Objectives and Methods of Chaperoning a PRYP Convention

Compiled by Eldon Brock in CHRISTIAN CAMPING

(Edited by Rev. Ronald VanOverloop)

OBJECTIVE:

  1.  The glory and honor of God and of His Son, Jesus Christ.
  1. Whatsoever ye do in work or deed, do all in the name of the Lord Jesus, giving thanks to God and the Father by Him.  (Col. 3:17)
  2. Whatsoever ye do, do it heartily, as to the Lord, and not unto men. (Col. 3:23) 
  1. Help the conventioneer
  1. The Convention is for the young people.  It is not necessarily for the convenience, ease, or enjoyment of the chaperones.
  2. By providing edifying and satisfying experiences in lectures, bible studies, devotions, discussion groups, sports, nature, and fun.
  3.  Therefore, the chaperones are to be ready and available to help the conventioneers…
    1. Express themselves in legitimate ways
    2. Face their need for personal and spiritual growth
    3. Acknowledge Jesus Christ to be their Savior and Lord.
    4. Recognize the Bible as the only reliable source for guiding our faith and life.

IDEAS FOR MINISTERING EFFECTIVELY TO THE CONVENTIONEERS:

  1. Be a good example, demonstrating the reality of Jesus Christ by conduct and attitude (Phil. 4:9)
  1. Be attentive to camp policy and church program.
  2. Be cooperative with leadership.
  1. Be with the conventioneers; not separated or segregated from them.
  2. Respect each conventioneer (as one for whom Christ died).
    1. Protect the emotional safety of each person.
    2. Demonstrate love and concern for each conventioneer by getting acquainted with the needs and interests of each and leading them accordingly.
  3. Instruct in devotions
    1. Personalize the devotions according to age group characteristics, prior spiritual growth, and the conventioneer’s practical needs.
    2. Lead them in prayer asking for understanding and help to overcome a problem
  4. Anticipate problems and try to motivate the conventioneers to positive and enjoyable actions.  Be a leader of good things.
  5. Use the Bible as your authority to present Christ’s Lordship, not yours.
  6. Give personal attention to prayer: for self and the conventioneers.
  7. Chaperones must be consecrated; concerned; compassionate; competent; cooperative.

SUGGESTIONS FOR DEVOTIONS:

  1. Review the day and matters for prayer which arise from it.
  2. Review the speeches, discussion groups, or sectionals and make those matters for prayer.
  3. Remember their families and churches in prayer.  Ask if there are matters for prayer in their congregations. 
  4. Encourage them to lead in prayer:  3-5 each night.

CAMP CEDARMORE RELEASE FORM / WAIVER

Please review when completing your chaperone application!

Release, Waiver and Indemnity Agreement

Participants at CM facilities and other locations used by CM, typically engage in a number of activities which carry varying levels of risk of injury and may require a certain amount of physical fitness and/or overall health in order to safely participate. We want you to be informed as to the type of activities that are offered. Of course, we cannot list every activity, but Participants may participate in high and low element climbing activities, bazooka ball, paintball, zip lines, tubing, swimming, canoeing, various water activities, mountain biking, demolition, construction, repair (including exposure to lead-based paint and asbestos) and other activities typically associated with camps/retreats/conferences/mission trips (herein referred to as “events”). This is not intended to be a comprehensive listing of every activity which the Participant may encounter, but it is simply meant to call to your attention a number of our special activities which carry some risk of injury or accident.

Despite federal, state, and local governments and agencies (and, in turn, CM) COVID-19 measures and protocols, CM cannot (and does not) guarantee that Participant and Participant’s family, friends, and others will not become exposed to and/or infected with COVID-19. CM will stay apprised of any recommendations and requirements of the CDC and the federal, state, and local governments and may, in its discretion, add and/or remove safety measures in response thereto. In consideration of being allowed to participate in the Event, Participant shall be required to take certain safety measures to help reasonably prevent infection or spread of COVID-19, including, without limitation, (i) ensuring that Participant does not have any symptoms of COVID-19 prior to entrance onto or use of CM’s facilities and premises, (ii) diligently engaging in handwashing and hand sanitizing while on the CM’s premises, (iii) maintaining social distancing, and (iv) properly using face coverings when in the close company of others. In the event that CM requires additional safety measures, Participant shall fully cooperate with such measures. In consideration of being allowed to participate in the Event, Participant voluntarily assumes the risks that by attending and participating in the Event he/she and his/her family, friends, and others may become exposed to and/or infected with COVID-19 and that such exposure and/or infection could result in personal injury, illness, disability, and/or death.

Each of the undersigned represents that the Parent(s) identified below are the biological parents, legal custodians or legal guardians of the Participant, if the participant is a minor. Each of the undersigned affirms that each is mindful of the risks of injury in the activities available at the event operated by CM and other locations and the undersigned assume full risk and responsibility for any accidents or injuries to the Participant. Each of the undersigned represents and warrants that the Participant has no physical or mental condition which creates an unusual or undue risk of accident or injury while engaged in event activities. In consideration for permitting Participant to enroll in said activities offered by CM the undersigned for themselves, their family, heirs, executors, administrators, assigns and Participant hereby voluntarily releases and discharges CM and any of its officers, directors, agents, servants, affiliates or employees for any claim of personal injury, property damage or wrongful death arising out of or in any way related to Participant’s presence at and/or participation in a CM event, wherever or however it may occur, whether caused by negligence of CM, its employees, officers, directors, agents, servants, affiliates or other persons or entities conducting or sponsoring the event, or otherwise. Parent(s) further agree to indemnify and hold harmless CM or any of its officers, directors, agents, servants, affiliates and employees from all claims including attorney’s fees and costs of defense for personal injury, property damage or wrongful death which Participant may sustain or cause to third parties or CM in the course of participating in this activity/trip. The undersigned further agree that should there be any injury or illness to the Participant, Parent’s health insurance shall be the carrier primarily responsible for Participant’s medical expenses. The undersigned hereby grants permission for CM to obtain necessary medical treatment in case of sickness or injury to Participant. Medical treatment means any medical, chiropractic, optometric, or dental examination, diagnostic procedure, and treatment, including but not limited to hospitalization, radiology services, pharmacy services, and blood testing. This authorization is intended to, and does hereby, grant to CM full power and authority to do and perform each and every act and thing whatsoever requisite, necessary and proper to be done as we might or could do if personally present, hereby ratifying and confirming all that CM shall do or cause to be done by virtue of the authority granted hereby. The undersigned hereby give their consent to CM to photograph or video Participant during normal activities and to use such images in promotional materials used by CM. The undersigned agree and understand that if any provision hereof is held to be invalid for any reason whatsoever, the remaining provisions shall not be affected thereby. If such provision may be modified or reformed so as to be valid, then the provision shall be deemed to be so modified or reformed so as to be enforceable.